menu

  • Home
  • Services
  • Minpaku operation agency & property management

Introduction & About Us

Eliminate the hassle and risk, and deliver only the profits to the owner. The Worldwide Base Group has been active as Airbnb Partners since 2022. Based on this official cooperative relationship, we pursue high-quality home-sharing services for hosts, guests, and local communities. We aim to create a new travel business and are driving market growth together with Airbnb.

About Us

About W vacation

Based in Sapporo, we are a Hokkaido-based Minpaku management company specializing in vacation rental operations.

You can entrust us with everything from preparation to operation seamlessly.

Make Minpaku operations smarter. Bring new revenue to accommodations in Hokkaido.

Across our group we also offer interior coordination, real estate sales & brokerage, and monthly apartment leasing—so you can choose the services that fit your goals.

If you are looking for minpaku operation support in Hokkaido, we hope you will consider W vacation.

W vacation Our 4 Core Services

OTAs we operate

W vacation Operation Agency Service Plans

We provide end-to-end services to maximize revenue and ensure stable operations:

Business Planning

Market analysis, initial cost calculation, revenue simulation, and concept creation.

  • Market
    analysis

  • Initial & monthly
    cost estimates

  • Revenue &
    expense simulation

  • Property concept
    development

  • Exit strategy via
    sales & brokerage

  • Revenue & expense
    reporting

Preparation for Opening

Interior coordination, professional photography, listing creation, and support for acquiring necessary permits.

  • Interior
    coordination

  • Photography &
    listing creation

  • Permit & license
    support

  • Fire safety
    equipment support

  • OTA setup &
    operations

  • Operations
    build-out

Guest Attraction

Dynamic pricing, reservation management, MEO strategies, and hybrid operations with monthly rentals.

  • Guest acquisition
    Direct booking site

  • Rate optimization
    Dynamic pricing

  • Reservations
    Double-booking control

  • OTA setup & ops
    Ongoing management

  • Review management
    MEO / local SEO

  • Hybrid ops with
    monthly rentals

Operational Management

24/365 guest support, check-in/out management, cleaning and linen management, and emergency response.

  • 24/7/365
    guest support

  • Check-in /
    check-out

  • Consumables
    procurement

  • Cleaning, linen &
    waste management

  • Emergency response
    (on-site support)

  • Guest register
    management

(Note: Pricing details such as initial setup fees starting from 330,000 JPY and management commission structures will be tailored to each property's plan.)

W vacation Minpaku management fees

Our minpaku management service involves an initial cost for launch preparation
and a monthly operating fee after you go live.
We combine transparent pricing with efficient operations to maximize value for money.
We align everything with each property's business plan so you can start with confidence.

Initial costs

Initial costs vary depending on the factors below. We review your goals and the property's business plan in detail and propose the right scope and pricing.

  • Number of rooms we manage
    (fees scale with room count)

    Type of minpaku notification / permit
    (inn business vs. lodging house)

  • Lock / access setup
    (e.g. smart lock integration)

    Interior coordination
    (design, purchasing, and installation support)

Cost breakdown (estimate) Base package

Main services included in initial costs and indicative amounts:

Listing setup ¥110,000 / 2 listings Includes channel-manager fees for Airbnb, Booking.com, and similar platforms.
Permit / notification support Quote upon request Support for minpaku / inn-business documentation.
Check-in guide creation ¥110,000 / 2 sets Includes house manual creation.
Photography & travel ¥110,000 Interior & exterior shoot (travel included).
Monthly-stay page creation ¥33,000 / 1 page Required for monthly / weekly operations.

* Interior coordination is quoted per property,
including site survey, design proposal, furniture installation, and related work.

Base package total (indicative)

From ¥800,000 (incl. tax)〜

Operating costs

Monthly fees combine a fixed management retainer and a variable component.
Together these determine your effective cost of operating the property.

Guest messaging Japanese, English, and Chinese support.
Emergency response On-site emergency handling where applicable (conditions apply).
Listing operations Japanese and English listing management (Airbnb / Booking.com / Expedia / Agoda).
Check-in guide & house manual Operations in Japanese, English, and Chinese.
Cleaning management Arranging, verifying, and managing post-stay cleaning.
Rate optimization Dynamic pricing adjustments to maximize revenue.
Review management Monitoring and managing listing reviews.
Listing visibility Measures to improve ranking on major OTAs.
Monthly / weekly mode After 180 days of minpaku use, or when demand drops,
we switch to monthly / weekly rental operations as appropriate.
Phone support Guest phone support in Japanese, English, and Chinese.
Guest register Online management of lodging registers as required.

Case Studies & Reviews

"Numbers" prove our solid track record in Hokkaido.

Case 1 (Sapporo / Detached House): Solved prolonged vacancy issues and achieved an 85% annual occupancy rate.
Case 2 (Niseko / Luxury Condo): Improved high-end property rates by 30% during the peak season by catering to wealthy and international demand.
Case 3 (Furano / Monthly Apartment): Secured long-term corporate training reservations to ensure revenue outside of peak seasons.

Why Owners Choose Us:
"We are free from operational stress and can focus on improving our services." — Owner Y (Furano)
"Even while living overseas, I achieved ideal management without worrying about language or distance." — Investor A (Hong Kong / Lake Toya)

View case studies

Why owners choose our agency

    • Japan · Furano
    • Guest house

    Free from day-to-day stress—
    we can focus on improving the guest experience

    Challenge
    & approach

    Inconsistent cleaning quality and slow responses—resolved quickly by our team.

    Outcome

    Review scores rose above 4.8 on average and the listing earned Airbnb Superhost status. Strong ratings drove more bookings and higher occupancy.

    • Japan · Kutchan
    • Detached house

    As an investor, I found a partner
    that is serious about the numbers.

    Challenge
    & approach

    Winter-heavy occupancy addressed with consulting from the new-build stage plus hybrid monthly / short-stay operations.

    Outcome

    Better occupancy and annual yield; cleaning, snow removal, and reviews handled for you—high returns without the workload.

    • Hong Kong · Lake Toya
    • Lodge

    Living abroad, still running the property
    without language or distance getting in the way

    Challenge
    & approach

    Overseas paperwork worries and a desire for a concept-led lodge—supported end to end from purchase through operations, with story-driven Airbnb copy.

    Outcome

    Steady bookings from guests who value the property, not a race to the bottom on price.

    • Japan · Sapporo
    • Detached house

    Direct bookings via our site—
    comfortable remote operations

    Challenge
    & approach

    Reservation workload and OTA fees reduced with a branded booking site, strategic rates, and full compliance support.

    Outcome

    Stable bookings from OTAs and the direct site, lower fees, higher net income—managed confidently even from Tokyo.

Flow & Contact

From consultation and revenue simulation to contract, property production, and operational launch (as fast as 1.5 to 2 months).

  • Step01

    Inquiry &
    strategic briefing

    • Contact us via the free consultation form on this website.
    • We also advise on monthly and weekly rental operations, not only minpaku.
    • Our consultants capture your goals, property details, and current challenges.

  • Step02

    Area analysis &
    revenue simulation

    • We propose an operating plan based on the property and markets such as Sapporo, Niseko, and Furano.
    • We prepare startup cost estimates, revenue simulations, and a clear business plan to maximize returns.

  • Step03

    Contract &
    permit applications

    • Once you approve the proposal, we sign a management agreement.
    • We then handle notifications and permits under the lodging-house law, minpaku rules, fire code, and related requirements.
    • We complete the legal steps needed for safe, sustainable operations.

  • Step04

    Property production &
    distribution setup

    • Following the plan, we build unattended operations, interior coordination, furniture selection, and remaining permits.
    • We launch listings on OTAs such as Airbnb and Booking.com and prepare distribution across Hokkaido.

  • Step05

    Go-live &
    revenue acceleration

    • About 1–2 weeks after prep is complete, we begin marketing and daily operations.
    • We handle distribution, reservations, messaging, and property care end to end.
    • We iterate on service and reviews to grow revenue sustainably.

Consult Anything About Real Estate and Minpaku Operations with Our Experienced Consultants:

  • First time—not sure
    where to start

  • Can an older property
    still earn income?

  • Want expected yield
    for my property

  • Reduce OTA fees and
    keep more revenue

We explain minpaku operations and property management in plain language and share strategies for higher yields.
Ask us anything about short-term rental use or maximizing returns.

Phone

011-826-3460

Mon–Fri 09:00–17:00
Outside these hours, please use the web form.

Web form

Available 24/7 for free consultation & revenue simulation.

Contact form

faq minpaku management & property care

What types of properties work for minpaku?

Condos, detached homes, villas, cottages, and many other formats can work. Even buildings without lodging today can be renovated into high-performing assets with our support.

How do you drive bookings?

We start from area and guest research, then shape a property guests love around your vision. After launch we apply branding and digital marketing, backed by responsive guest care and quality cleaning—a guest-first approach for sustainable demand.

What matters most for maximizing profit?

Reviews and guest satisfaction. A strong experience from booking through checkout is essential and directly supports long-term revenue.

How long from contract to opening?

As soon as 1.5–2 months after signing, depending on season and authority review times. Contact us for a timeline for your case.

Which booking platforms do you support?

We operate Airbnb, Booking.com, and other platforms matched to each property. We can also build and run dedicated SNS and websites for broader reach.

What if there is trouble or a complaint?

We work to prevent issues, but when they arise we respond quickly under law and contract so owners carry minimal burden and risk.

How do you use properties in low season?

The best mix depends on inn-business vs. lodging-house rules. We propose compliant hybrid options such as monthly and weekly stays to smooth revenue across the year.

If a guest breaks furniture or appliances, does the owner pay?

We pursue guest liability and compensation where appropriate and assess platform insurance and property coverage so owner exposure stays as low as possible.

W vacation's dedicated consultants thoughtfully answer questions from owners and investors.

Consult our experienced consultants about minpaku revenue strategy—or anything you need.

Phone Inquiries

011-826-3460

Operating Hours: Mon–Fri 09:00–17:00
For out-of-hours inquiries, please use the web form

Web Form

Contact Form (24-hour)